How Technology Is Revolutionizing Birth Certificate Requests and Delivery?
Eventually, nearly everyone will need to request a birth certificate. You may need this information to get a driver’s license, apply for a passport, or get married. Additionally, parents might need to track down a birth certificate to ensure their child’s admission into a school.
If you’ve had to obtain this crucial document in the past, you may recall a tedious and time-consuming experience. You’re not alone. Thankfully, technology, as it usually does, saved the day. Here’s a closer look at how technology is revolutionizing how people request and receive birth certificate copies.
Switching to Digital Management Systems
You can likely recall losing an important and easy-to-misplace piece of paper. Unfortunately, these mistakes can also happen in government offices and may involve the birth certificate copy you’re tracking down.
Fortunately, many governmental departments have switched to digital information management systems. Managing birth certificates digitally keeps these documents securely protected by minimizing human-related errors. Also, switching to digital formats can help reduce paper usage and related expenses.
The benefits of switching to a digital system aren’t only for people seeking certificate copies. In some cases, government offices that ditch old-school paper-based systems can receive monetary incentives to make the switch.
Read: Embracing Digital Innovation in Event Production
Accessing Crucial Information From a Mobile Device
Understandably, many adults live extremely busy lives. That can make it difficult to wait all morning in a busy government office to obtain a copy of a birth certificate. Fortunately, you don’t always have to find yourself waiting.
A fast-growing number of cities, counties, and states now offer mobile portals. These intuitive apps can let you access information, communicate, and receive request updates from any mobile device with an internet connection.
They’re also extremely beneficial for people who travel often or work during an office’s typical business hours. No matter where you are, using a digital system to track down a birth certificate can mean no rushed flights back home to complete this task.
Keeping Data Secure
Considering the information obtainable on a birth certificate, wanting to keep these documents secure is an understandable request. Fortunately, modern technology provides platforms that offer personal information to remain protected from prying eyes and would-be hackers.
Modern digital systems utilize encryption and decryption to encode data as it transfers from one device to another. This process involves taking the information you input and transforming it into complex codes. For example, some governmental organizations use Secure Sockets Layers (SSL) to keep digital connections secure.
Government websites can also utilize trusted merchant platforms to help ensure your payment information remains private after you complete a digital order form.
Verifying Your Identity
A vital aspect of keeping personal information secure is using trustworthy identification verification methods. If not, any somewhat decent hacker could claim they’re you and get away with it. Fortunately, technology continues to make identity theft tougher for criminals by utilizing cutting-edge methods to verify someone’s identity.
One effective method is two-factor authentication. You’re likely more familiar with this technology than you might think. At least one of your personal accounts likely utilizes two-factor authentication to keep your information secure.
Examples of two-factor authentication can include:
- An email code sent to your inbox
- Biometric data verification
- Single-use passwords
- Mobile authenticator applications
- Security questions
Saving Immense Amounts of Time
Modern society would have a tough time operating without government offices. However, many people understandably dread putting their lives on hold to spend hours waiting in one of these buildings. Some people don’t have time to complete this step. Others simply don’t want to sit around in a stuffy government waiting area.
Fortunately, digital information systems can help you save a ton of time. These systems often offer online access, which enables you to complete tasks and provide information when it’s convenient for you.
Additionally, digital systems can offer instant or near-instant document delivery. This feature can eliminate the need to drive or otherwise commute to a government office to receive any requested papers.
Eliminating Costly Paperwork Errors
It’s human nature to make occasional mistakes. However, that doesn’t mean you’ll be happy if someone errs when it involves your personal information. Unfortunately, it’s all too easy for a human who hasn’t had enough coffee or sleep the night before to make careless mistakes. These errors can include typos, misplacing forms, or incorrectly submitting your requests.
When mistakes happen regarding government paperwork, you must deal with rejections and delays. Fortunately, digital information management systems can vastly reduce the potential for human errors. Error-free request and delivery processes mean you get the information you need quickly.
Modern innovations, such as being able to order a birth certificate online, can turn an often time-consuming and boring process into something you can do quickly, securely, and from nearly anywhere. As time goes on, future technological innovations should continue easing the process of obtaining vital records.
